How to Apply: Step-by-Step Guide: Long-term courses (one-semester and two-semester)

STEP 1: FILL IN THE ONLINE APPLICATION FORM

In the details of the course you have chosen, click on the APPLY button, which will take you to the online application form. The application form must be filled out in the Latin alphabet.

Online application attachments

You must include the following attachments in your online application:

• a) Cover Letter. Download, complete and upload the motivation letter as an attachment to the application in English/Russian or Czech.

  • The reason for your interest in studying in the Czech Republic, whether you have studied the Czech language before (for how long).

  • Your goals after graduation

  • Your knowledge of other languages

  • A short CV

• b) Passport copy – Photo and biodata page

Please pay attention to the instructions in the online application form, which specify which formats and size of the attached files are acceptable.

STEP 2: AUTO-REPLY UPON RECEIPT OF YOUR APPLICATION

Once you have submitted your online application, you will receive an automatic confirmation to the e-mail address provided in the application form.

STEP 3: WAIT FOR AN E-MAIL FROM YOUR ADMINISTRATIVE ASSISTANT

Once we have processed your application, you will receive an e-mail from your administrative assistant with the following documents:

• Payment instructions (use these instructions to pay your tuition fee.)

• Draft of the study contract (this document is for reference only and you do not need to sign it yet.)

• Accommodation conditions (if you have booked accommodation; For more information about our accommodation offerings, please visit here.)

• Health insurance order form and a template for completing it (if you have booked health insurance through us; further information on the page Health insurance). You must print thisdocument, fill it in, sign it, scan/photograph it and send it back to our administrative assistant.

• Other information materials

STEP 4: PAY FOR THE COURSE

The tuition fee must be paid in full so that we can issue and send you the official admission letter that you will need for your visa application.

If you are not applying for a visa (EU students or students residing in the Czech Republic), you must pay the full tuition fee at least 1 week before the start of the course (if you are booking accommodation, a deposit may be required earlier).

STEP 5: PREPARE DOCUMENTS FOR VISA APPLICATION

After you pay the course fee in full, you will receive the following documents from us:

• Official confirmation of admission to study

• Study contract

• Accommodation contract (if you have booked and paid for accommodation - read more about accomodation)

• Health insurance contract (if you have booked and paid for the insurance through us – read more about health insurance)

You will need to collect other documents by yourself. Find your consulate on the website of the

Ministry of Foreign Affairs of the Czech Republic and check the document requirements on the website of the embassy/consulate in your country!

The following documents are usually required:

• International travel document/passport (Passport must be valid for at least 3 months beyond the expiry date of your future long-term visa.)

• A bank statement of funds for your stay in the Czech Republic

• Сriminal record statement (the document must be additionally legalized. The degree of legalization depends on the state to which thedocument was issued. See the full list here)

• notarised parental consent to stay in the Czech Republic (for minors only)

The documents you acquire yourself must be translated into Czech by a court translator. You can order the translation of your documents from us.

More information can be found in the section Residence Permit.

STEP 6: BOOK AN INTERVIEW AT THE EMBASSY

Find your embassy/consulate general on the website of the Ministry of Foreign Affairs of the Czech Republic, see the instructions for arranging an appointment and register for an interview.

You can apply for a visa for a stay of over 90 days (long-term), or for a long-term residence permit for the purpose of OTHER.

In the Visa Interview section, we will reveal to you how the interview proceeds and provide advice on how to prepare for it.

STEP 7: SUBMIT YOUR APPLICATION WITH DOCUMENTS

Double check the document requirements on the website of the embassy/consulate in your country! At the time of application, the documents must not be older than 180 days.

Download and complete the application form. For more information, please visit the Residence Permit section.

Contact our InfoPoint via email studujop@ujop.cuni.cz or via WhatsApp +420 778 754 481 and we will help you fill in the application form and give you free advice before the interview.

STEP 8: COLLECT YOUR VISA

After submitting the application at the embassy/consulate, all you have to do is wait. The deadline for processing an application for the Other type visa is 120 days.

You can check the status of your application on the website of the Immigration Portal of the Czech Republic. ATTENTION: If the system displays that the application is approved, you do not need to send an e-mail or call the embassy / consulate immediately. Their staff will inform you by e-mail or phone about the outcome of your application.

If you are granted a visa, you will be asked to come to the embassy / consulate with a valid passport (the passport must be valid for at least 3 months after the expiry dateof your future long-term visa) and a valid health insurance contract. You can also order health insurance through us (read more about health insurance).

Refund policy in case of visa denial

Our students are rarely denied visas. However, if your visa is not approved, you will be refunded according to the terms and conditions of the refund, which you can find here.

STEP 9: FURTHER INSTRUCTIONS

Before the start of the course, you will receive an e-mail from the administrative assistant of the central study department with an Information Letter, in which you will find important instructions on how to start the course. Right at the beginning of the course, you will also receive login and password for MS Teams – a platform/information channel between students and the study centre.

UJOP Charles University INFOPOINT ‒ In case you need assistance

Need assistance? If you have any questions, our InfoPoint is here to help you.

e-mail: studujop@ujop.cuni.cz

WhatsApp: +420 778 754 481