<
ujop.cuni.cz/UJOPEN-130.html" target="_blank">
? Click to see full timeline
div>
******************************************************************************************
* IMPORTANT INFORMATION
******************************************************************************************
All that you find below is essential for your seamless check-in and the start of your clas
the school and dormitory addresses and contacts, transportation information, and checklist
"UJOPEN-339-version1-pdf_id_2526_com_pod_en_20250814.pdf"] .
1. WHEN AND WHERE?
Arriving at the study centre: 1 September 2025 - 7 September 2025
Start of classes: 8 September 2025
Address of the school (school building): Jiřího náměstí 1/8, Poděbrady [ URL "https://maps
tBCpUaTzSvQvTvvg7"]
GPS: 50.1414789N, 15.1195133E
Address of the dormitory: Jana Opletala 77, Poděbrady [ URL "https://maps.app.goo.gl/9PQao
GPS: 50.1430228N, 15.1263144E
Description of the route is given below in the paragraph 7. FROM PRAGUE AIRPORT TO THE DOR
• Study department: jana.tomasova@ujop.cuni.cz [ URL "mailto:jana.tomasova@ujop.cuni.cz"]
ivana.stikova@ujop.cuni.cz [ URL "mailto:ivana.stikova@ujop.cuni.cz"]
• Phone number of the study department (Mon-Fri 8:00 AM - 3:00 PM): +420-775-208-149 (Jana
• Dormitory: kolej.podebrady@ujop.cuni.cz [ URL "mailto:kolej.podebrady@ujop.cuni.cz"]
For more contacts and information, visit the Poděbrady Study Centre page [ URL "https://uj
UJOPEN-98.html"]
2. WHAT TO BRING WITH YOU
It is very important that you bring the documents and items that will be necessary for you
study and diploma recognition. Remember to check the list to make sure everything is ready
departure.
2.1. To register at the study centre
All students need:
• A valid passport.
• One colour passport photo (3,5 x 4,5 cm).
• The original health insurance document and insurance card (we recommend making a copy of
document and card)
In addition to the above, underage students (i.e. students under 18 years of age at the ti
registration) must also bring:
• A consent that photographs and video footage taken during classes and school events may
promotional purposes (the form is available here - download [ URL "https://ujop.cuni.cz/
version1-eng_cz_declaration_of_parent_minor_student.pdf"] , print and have your parent o
sign it).
The document must be signed by the student's parent or legal guardian and notarized
2.2. To have your diploma recognised
All students need:
• Documents for nostrification
For more information and a detailed list of documents, see Nostrification of secondary edu
"https://ujop.cuni.cz/UJOPEN-132.html"] and point 13.
In addition to the above, underage students (i.e. students under 18 years of age at the ti
registration) must also bring:
• Power of attorney for the nostrification process (a form with the details of the authori
sent to you by email - download, print and have your parent or legal guardian sign it. T
be signed by the student's parent or legal guardian and notarized. The document is not v
notarization
If you have a question regarding nostrification, write to
ivana.stikova@ujop.cuni.cz [ URL "mailto:ivana.stikova@ujop.cuni.cz"] (nostrification of a
diploma) or
jana.tomasova@ujop.cuni.cz [ URL "mailto:jana.tomasova@ujop.cuni.cz"] (nostrification of a
diploma).
2.3. For classes you need:
• A laptop or tablet with a keyboard (not just a phone). We recommend Windows or Linux ope
• Headphones, microphone and webcam. You will work with MS Teams.
• EU socket adapter if your country uses a different one.
2.4. For hobby and free time:
• A musical instrument such as a guitar, flute, violin (not a piano:-).
• Sheet music for piano.
• A cookbook.
• Badminton.
• Football or other kind of balls.
• Camera etc.
Before you arrive: In order to prepare for your arrival, we need to receive information fr
about the stage of your visa processing and when you plan to arrive. In addition, we need
parents if you are under 18) to sign important documents before you arrive. Please make su
and followed all the very important points in this guide, which are listed below.
3. IF YOU ALREADY HAVE A VISA, EMAIL US IMMEDIATELYfor room reservation
If you have paid your accommodation deposit, we have a place reserved for you in one of ou
For students who need a visa: we can only reserve a room for you after it is confirmed tha
visa has been granted. Once you have your visa, please send a scan of it to your academic
(mariko.cerna(zavinac)ujop.cuni.cz [ MAIL "mariko.cerna(zavinac)ujop.cuni.cz"] ), who will
a confirmation of your room reservation. The room is reserved for you only after we send y
confirming it.
For visa-free students: we will reserve a room for you after we have received payment.
Important: Please remember that you must send an email no later than 25 August 2025 with i
your planned arrival date (see 4. IF YOU ALREADY KNOW YOUR ARRIVAL DATE, EMAIL US IMMEDIAT
If you do not let us know your arrival on time, your dorm room will not be ready for you b
arrival.
4. IF YOU ALREADY KNOW YOUR ARRIVAL DATE, EMAIL US IMMEDIATELYfor your room to be prepared
4.1. Arrival 1 - 8 September 2025
Once you know the date and time of your arrival, please report (no later than 25 August 20
information to the following email address:
• studijni.podebrady@ujop.cuni.cz [ URL "mailto:studijni.podebrady@ujop.cuni.cz"]
Please include "ARRIVAL + student's name" in the subject line of the email. Attach a scan
the email.
Please note: Without confirmed arrival information, your room cannot be ready before your
4.2. Arrival after 8 September 2025
Late arrival (i.e. after 8 September) is accepted only for serious and justified reasons a
condition of online class participation, but no later than 31 October. When registering yo
explain the reasons for the delay.
In case of late arrival, the student is obliged to inform the study department and the dor
to the following address:
• studijni.podebrady@ujop.cuni.cz [ URL "mailto:studijni.podebrady@ujop.cuni.cz"]
Include "DELAYED ARRIVAL + student's name" in the subject line of the email.
Please note: No refunds for missed classes (including online classes)!
5. ELECTRONIC SIGNATURE OF THE STUDY/ACCOMMODATION CONTRACT
Signing the study contract (and the accommodation contract if you have booked accommodatio
condition for starting your studies. Registration for studies is not possible without sign
You must sign it electronically from home via the Signi portal. We will send you a link to
contract electronically by the end of August. If you are under 18 years of age, the contra
signed by your parents.
The instructions for signing the contracts are here [ URL "https://ujop.cuni.cz/UJOPEN-198
electronic_signature_process_in_the_signi_app_en.pdf"] .
If you have not received an email from us by August 31, check your SPAM or bulk mail folde
email from us there either, write to:
• jana.tomasova(zavinac)ujop.cuni.cz [ MAIL "jana.tomasova(zavinac)ujop.cuni.cz"] /
ivana.stikova(zavinac)ujop.cuni.cz [ MAIL "ivana.stikova(zavinac)ujop.cuni.cz"]
Include "SIGNI PROBLEM + student's name" in the subject line of the email.
6. STUDYING BEFORE ARRIVAL
To support you on your educational trip as much as possible, we have prepared a summary of
related to your chosen field of study. We recommend using the time before your arrival to
topics to give yourself the best possible start.
The documents were sent to you as an attachment by email a few weeks ago. If you do not
have these materials, please email your academic assistant (mariko.cerna@ujop.cuni.cz [ UR
"mailto:mariko.cerna@ujop.cuni.cz"] ).
Coming to the Czech Republic is very exciting of course. Maybe this is your first independ
To make it easier for you, we have prepared a detailed guide on how to get from the airpor
In addition, at the busiest times, there will be a BUDDY at the airport to help you find y
Please note: if you are travelling to the Czech Republic by other means (train, bus or car
downloading the mobile app "PID Lítačka". It is available to download on Google Play [ URL
play.google.com/store/apps/details?id=cz.dpp.praguepublictransport&hl=cs"] and App
"https://itunes.apple.com/cz/app/pid-l%C3%ADta%C4%8Dka/id983071129"] . It offers all Pragu
transport tickets. You can even find your connection in the app and the app will also sugg
suitable ticket for your trip.
7. FROM PRAGUE AIRPORT TO THE DORMITORY
During the week of September 1st to 7th, there will be a UJOP BUDDY - a coordinator who wi
find your way to the dormitory easily - at the airport for those interested. If you want h
BUDDY, please fill in the questionnaire [ URL "https://forms.cloud.microsoft/Pages/Respons
id=2naS4DT5hkC_CIgWogQUogwK_eJC28tJrxbU3JxC6dNUQVQ3RU9JRTVMS1JVRUZETFBGQkpYUjdQTi4u"] for
sent to you by email.
BUDDY will be waiting for you in Terminal 1 at the arrival gate opposite the Tourist Infor
next to the UBERmats (taxi kiosks). There are white tables where you can also charge your
can recognize BUDDY by the red T-shirt with the logo of our university. If more students a
time, it may happen that you will not find BUDDY right away, wait a moment and try again.
write/call the phone number / WhatsApp +420 771 504 565. (Attention, this number is only f
the airport and will only work during the announced arrival times). You can use free WiFi
If you arrive at a time when the Buddy Office will not be at the airport, please read care
information about transport to the dormitory. You can get a SIM card at the hostel recepti
The way from Poděbrady railway station to the dormitory is a footpath and leads through a
the spa houses and through the park.
7.3. I'm taking a cab
Using public transport in Prague is easy, but if you prefer individual transport, you can
official taxi at the airport. You can use the free Wi-Fi or Ubermat to order a taxi.
If you want to use a taxi not only for travel in Prague, but also to Poděbrady, expect a h
distance from the school building / dormitory to the airport is approximately 70 km).
7.4. Address of the dormitory and school
Address of the school (school building): Jiřího náměstí 1/8, Poděbrady [ URL "https://maps
tBCpUaTzSvQvTvvg7"]
GPS: 50.1414789N, 15.1195133E
Address of thedormitory: Jana Opletala 77, Poděbrady [ URL "https://maps.app.goo.gl/9PQaoo
GPS: 50.1430228N, 15.1263144E
• Study department: jana.tomasova@ujop.cuni.cz [ URL "mailto:jana.tomasova@ujop.cuni.cz"]
ivana.stikova@ujop.cuni.cz [ URL "mailto:ivana.stikova@ujop.cuni.cz"]
• Phone number of the study department (Mon-Fri 8:00 AM - 3:00 PM): +420-775-208-149 (Jana
• Dormitory: kolej.podebrady@ujop.cuni.cz [ URL "mailto:kolej.podebrady@ujop.cuni.cz"]
For more contacts and information, visit the Poděbrady Study Centre page [ URL "https://uj
UJOPEN-98.html"]
8. CHECK IN AT THE DORMITORY
Important: Please remember that you must send an email no later than 25 August 2025 with i
your planned arrival date (see 4. DO YOU ALREADY KNOW YOUR ARRIVAL DATE? EMAIL US IMMEDIAT
not announce your arrival in time, your dorm room will not be ready for you before your ar
The hotel reception (Jana Opletala 77) is open 24 hours a day. Upon arrival at the dormito
the reception, take your keyand check in to your room.
For your registration, you will need:
• A valid passport
• Completed registration form for foreign police [ URL "https://ujop.cuni.cz/UJOP-603-vers
prihlasovaci_tiskopis_cizinci_podebrady.xlsx"]
• To pay a one-time deposit of CZK 10,000 (in cash in Czech crowns or by credit card via t
This deposit covers any damage caused during your stay in the dormitory. At the end of y
settlement will take place and the deposit (minus any possible damages) will be returned
8.1. Payment for accommodation:
The accommodation deposit you have paid (300 EUR / 7050 CZK) starts to be used on your arr
payment for accommodation is based on the current price list. [ URL "https://ujop.cuni.cz/
After the deposit is used up, you will pay for your accommodation according to the instruc
accommodation administrator (Pavel Konupka) or dormitory stuff.
More information about the accommodation is available here [ URL "https://ujop.cuni.cz/UJO
8.2. Arrival with parents and their accommodation
Parents or other family members (accompanying the student) cannot stay in the dormitory. A
be booked at www.booking.com [ URL "http://www.booking.com"] .
9. REGISTRATION WITH THE FOREIGN "POLICE"
9.1. I have a D/VC visa or a DP biometric card
Students STAYING in the dormitory are NOT required to report to the foreign police. Their
reported by the dormitory administration after they have registered at the dormitory.
Students who are NOT accommodated in the dormitory MUST register on their own at the forei
3 working days from the date of arrival.
10.1. To register to study you will need:
All students:
• A valid passport.
• One colour passport photograph (3,5 x 4,5 cm).
• The original health insurance document and insurance card (we recommend making a copy of
contract and card).
Underage students (students who have not reached the age of 18 at the time of registration
required to bring from home:
• A consent that photographs and video footage taken during classes and school events may
promotional purposes (the form is available here - download [ URL "https://ujop.cuni.cz/
version1-ru_cz_declaration_of_parent_minor_student.pdf"] , print and have your parent or
sign it).
• A document must be signed by the student's parent or legal guardian and notarised. A doc
notarization is not valid.
10.2. During your registration you will fill in and sign:
• Student's personal sheet.
• A statement on health and safety and fire protection instruction for students and partic
lifelong learning.
• Eduroam Wi-Fi network terms and conditions.
• A health questionnaire (voluntary), if you did not fill it out online before arriving at
center.
During the first week, you will receive a chip to enter the school building. The deposit f
200 CZK and will be refunded after you return the chip at the end of the school year.
10.3. Please note: If you owe a debt to UJOP
If you owe a debt to UJOP (e.g. costs associated with sending DHL documents, outstanding c
etc.), you will be asked to pay this amount in the course of the first trimester. Please n
payments in the study centre and in the dormitory can only be made in Czech currency or by
terminal. We do not accept foreign currency. We recommend that you have a payment card tha
payments both via terminal and online.
Information for students arriving late (late arrival is only accepted for serious and just
under the condition of participation in online classes).
11. ONLINE REGISTRATION FOR YOUR STUDY IN CASE OF LATE ARRIVAL
Students who have not been granted a visa in time and have reported a late arrival (see po
go through the online registration before the start of the online classes. Registration ta
25 August to 5 September. The registration process will be completed upon arrival at the s
points 7, 8 and 9 above).
Online learning will be provided until 31 October 2025 at the latest
Online instruction is a standard form of study and is subject to the same academic and dis
regulations as full-time study, and is monitored for absences and class activity. If a stu
actively participate in the prescribed classes, the procedure according to the disciplinar
the ÚJOP UK is followed and the student may be expelled from the course
11.1. How to register online
Send an email to jana.tomasova(zavinac)ujop.cuni.cz [ MAIL "jana.tomasova(zavinac)ujop.cun
ivana.stikova(zavinac)ujop.cuni.cz [ MAIL "ivana.stikova(zavinac)ujop.cuni.cz"] . In the s
the e-mail please write "ONLINE REGISTRATION + student's name". In your email, please incl
following:
• Full name and surname
• Permanent home address (in the format "street, house number/house name, city, country")
• Field of study (Economics, Engineering, Construction, IT, etc.)
• Scan or photograph of your valid passport
• Scan or photograph of your health insurance and insurance card (both sides)
After submitting the required information and documents, you will be sent access details f
learning.
11.2. Please note: If you owe a debt to UJOP
If you owe a debt to UJOP (e.g. costs associated with sending DHL documents, outstanding c
etc.), you will be asked to pay this amount in the course of the first trimester. Please n
payments in the study centre and dormitory can only be made in Czech currency or by credit
terminal (in dormitory only). We do not accept foreign currency. We recommend having a car
used for payments both via terminal and online.
12. CLASSES
The classes start on: 8 September 2025
Please note: For students who are waiting for their visa, which means they will arrive in
Republic later and start online classes from home, a good internet connection is essential
12.0 Academic year
• is divided into trimesters
• during each trimester the study progress will be carefully monitored, at the end of each
will be language exam and exam or credit in academic subjects
• teaching is in English and is adapted to the students' level of language proficiency at
the academic year
• the required entry level of English for students is at least B1
• the study programme includes Czech lessons, which are conducted in an interactive and pr
enable students to communicate in everyday situations in the Czech environment
12.1. Necessary equipment
You will receive some of the lessons, teaching materials and study information from us sol
form. Therefore, you will need a laptop or tablet with a keyboard (not just a phone!) to s
in the preparatory course and also for your future studies at universities in the Czech Re
also need headphones, a microphone and a webcam (either all built-in or connected external
You will need a laptop for the entire academic year, as part of your studies (homework, as
learning, communication with teachers and administration, webinars, etc.) will take place
Teams platform. The laptop can also be purchased after arrival in the Czech Republic, for
an e-shop (e.g. Alza.cz).
12.2. Necessary equipment for efficient studying in Microsoft Teams:
The hardware requirements to run MS Teams on a computer (Windows for MS or Mac) are quite
"office setup" on your computer will be enough. Of course, the more powerful the computer,
quality of the online lessons. Please also check if your PC cable needs an adapter for EU
Before the classes start, watch the tutorial video on Microsoft Teams. [ URL "https://
support.microsoft.com/en-gb/office/microsoft-teams-video-training-4f108e54-240b-4351-8084-
wt.mc_id=otc_home"]
12.3. Access to university systems and Microsoft Teams:
On the first day od studies, each student will receive individual log in details for the u
(CAS) and MS Teams and instructions how to proceed.
Click here [ URL "https://ujop.cuni.cz/UJOPEN-198-version1-ru_en_ms_teams_registration_ins
for instructions on how to register in MS Teams.
Click here [ URL "https://ujop.cuni.cz/UJOPEN-198-version1-ru_en_cz_cas_password_update_1.
instructions on how to change your CAS password.
12.4 General conditions of study
• participation in all tests, examinations and credits is compulsory for all students
• after the first trimester, students may be reassigned to new class groups based on the r
trimester exam, results of the placement test and an assessment of their attitude to stu
activity in class, on-time submission of homework, etc.)
• the teaching process in the classes is adapted to the students' abilities and their resu
continuous assessment and end of term tests
• students are entitled to a consultation on topics they have not understood
• students' attendance is recorded in the programme. Absences (i.e. illness, late arrivals
or other serious reasons) must not exceed 20% during the course of the study. If a stude
exceeds the permitted limit, the procedure according to the Disciplinary Regulations of
(warning, suspension and expulsion from studies) is followed
• students are obliged to follow the rules of conduct applicable in the programmes of the
provide a safe learning and working environment for all students, teachers and staff. An
discrimination, harassment or bullying based on race, nationality, gender, disability, g
sexual orientation, religious beliefs or socio-economic status are not tolerated and wil
according to the disciplinary regulations
• in the case of accommodation in the dormitories of the ÚJOP UK, students are obliged to
dormitory rules and the rules of respectful coexistence
13. NOSTRIFICATION (Diploma recognition)
When applying to a Czech university, applicants (including foreigners) must provide eviden
previous education (a report card, certificate or diploma). If you have completed your edu
country other than Slovakia, Poland, Germany, Hungary or Slovenia, your certificate or dip
recognised so that you can continue your studies in the Czech Republic.
To have your document recognised by the Czech Republic as equivalent to a Czech one, you m
nostrification procedure. The nostrification process starts soon after you arrive at the s
Students of the preparatory courses of ÚJOP UK receive help with collecting and submitting
from academic supervisors. This service is free of charge, you do not have to pay an addit
assistance with diploma recognition - the cost of this service is included in the course f
pay for the cost of notarization, translations and government/faculty fees for the nostrif
itself.
It is therefore necessary to bring the original documents with you to the Czech Republic f
nostrification. The list of documents required and detailed information on the nostrificat
available here [ URL "https://ujop.cuni.cz/UJOPEN-125.html"] .
If you have any questions about the nostrification, please contact your academic superviso
ivana.stikova@ujop.cuni.cz [ URL "mailto:ivana.stikova@ujop.cuni.cz"] (nostrification of a
diploma) or the Study Department jana.tomasova@ujop.cuni.cz [ URL "mailto:jana.tomasova@uj
(nostrification of a university diploma).
14. ACCOMMODATION IN THE DORMS
14.1. Payment for accommodation
The accommodation deposit you have paid (300 EUR/7050 CZK) starts to be used on your arriv
The payment for accommodation is based on the current price list [ URL "https://ujop.cuni.
UJOPEN-112.html"] . After the deposit is used up, you will pay for your accommodation acco
instructions of the accommodation administrator (Pavel Konupka) or dormitory stuff.
Important: Please note that all payments in the study centre and the dormitory can only be
currency or by card via terminal (at the dorm only). We do not accept foreign currency. We
a card that can be used for payments both via terminal and online.
14.2. Cancellation policy for accommodation
The accommodation deposit is refundable after deduction of a 50% booking fee upon written
if the accommodation has not started. The deposit is non-refundable once the accommodation
once you check in to the dormitory. For further information, please refer to the ÚJOP UK T
and Cancellation [ URL "https://ujop.cuni.cz/UJOPEN-223.html"] .
A request for termination of the accommodation must be sent to pavel.konupka@ujop.cuni.cz
"mailto:pavel.konupka@ujop.cuni.cz"] at least one week before your final departure.
14.3. What is available at the dorm
There are double rooms with private bathroom and refrigerator and double rooms with shared
will provide you with bed linen and we will change it every two weeks like in a hotel. Oth
we leave the laundry to you. There are two washing machines and dryers at your disposal. W
you can't study without the Internet, therefore you'll have a reliable connection to Wi-Fi
building.
There are shared kitchens equipped with a ceramic hob, microwave and kettle in thedormitor
like to cook, we have good news: There are plenty of restaurants nearby.
More about the Poděbrady dorm [ URL "https://ujop.cuni.cz/UJOPEN-121.html"]
15. DO YOU WANT TO VISIT PRAGUE
From Poděbrady to Prague and back, you can easily take Prague Integrated Transport, which
territory of Prague and the Central Bohemian Region and extends to other regions. For exam
Poděbrady to Prague and from Prague to Poděbrady depart every half hour.
We recommend downloading the mobile app "PID Lítačka" which is available for download in G
"https://play.google.com/store/apps/details?id=cz.dpp.praguepublictransport&hl=cs"
Store [ URL "https://itunes.apple.com/cz/app/pid-l%C3%ADta%C4%8Dka/id983071129"] . It offe
integrated transport tickets. In the app you can also find your connection and the app wil
the most suitable ticket for your trip.
More about tickets:
• Tickets and fare https://pid.cz/en/tickets-and-fare/ [ URL "https://pid.cz/en/tickets-an
• How and where to buy tickets https://pid.cz/en/tickets-and-fare/how-to-buy-ticket/ [ URL
pid.cz/en/tickets-and-fare/how-to-buy-ticket/"]
16. ASSISTANCE IN PODĚBRADY
If you need any help or advice on accommodation or study once you arrive in Poděbrady, ple
hesitate to contact the study department at: Jiřího náměstí 1/8, Poděbrady [ URL "https://
tBCpUaTzSvQvTvvg7"] or at jana.tomasova@ujop.cuni.cz [ URL "mailto:jana.tomasova@ujop.cuni
ivana.stikova@ujop.cuni.cz [ URL "mailto:ivana.stikova@ujop.cuni.cz"] . For more contacts,
Poděbrady Study Centre page [ URL "https://ujop.cuni.cz/UJOPEN-98.html"] .
All students will have a wonderful, interesting, but also challenging year with us. You ha
foreign language, terminology and subject content and adapt to life in a foreign country.
essential that you make your studies a permanent priority. Even further study at universit
time and effort from you.
We will support you as much as possible on your educational journey and prepare a stimulat
and pleasant environment for you. We will offer you support in choosing a university, maki
and getting nostrified. However, the essential part of the work remains with you, the stud
motivation, diligence, fulfilling your study obligations and adhering to all the condition
programme.
We can do it together!